Frequently Asked Questions

What sets your company apart from other event management firms?

3P-Events prides itself on our honesty, passion for the creation of unique events, offering the most services and competitive pricing for our clients.

Can you provide references or case studies from past clients?

Absolutely, please see some of our testimonials here

How long have you been in business?

3P was founded in 2015. Prior to establishing her own company, our founder, Patricia, spent many years in the business learning and building custom events from the ground up.

Can you handle both corporate and social events?

While we focus on corporate events, sometimes the fun can overlap.

What types of events do you specialize in?

• Corporate Events
• Site Selection
• Trade Shows & Road Shows
• Virtual Events
• Social Events & Cruises
• Weddings & Parties
• Incentive Trips
• Golf Tournaments
• and so much more!

We pride ourselves on designing our services around your needs. Each event is as unique as you and your company!!

What are the hours you are open?

We consider ourselves to be a 24-hour business.

Can we pay with credit card?

Yes, we can accommodate wire transfers, ACH, checks, and credit cards. We do pass on a modest percentage fee that our credit card processors charge.

I have to plan an event for my company. What all can you help with?

Finding the Right Location, Venue Selection, Planning, Catering, Budgeting, Audio Visual, Branding, Signage, Transportation, Entertainment, KeyNote Speakers, Swag Bags and more.

What is the difference between an event manager vs. an event planner?

Though these two job titles have many overlapping responsibilities, an event manager tends to oversee and manage an event whereas event planners do more of the planning side. In other words, an event manager makes sure everything the event planner plans is executed efficiently. We do BOTH!

What is the role of a corporate event planner?

Charged with creating experiences and bringing visions to life, an event planner is adept at juggling many tasks. Scouting locations, soliciting bids, managing vendor relationships and client communications, creating and negotiating contracts, and managing budgets are all event planner responsibilities.

Why do I need a planner?

A corporate event is the perfect time to shine. We help you create unique, memorable experiences with seamless execution that will wow your guests. If you can dream it, we can create it. Don’t know where to start? Our creative planners can walk you through our proven, low-stress process to create the perfect event for your business or corporation.

Do you handle vendor coordination and management?

We do!

Do you have in-house staff for services like catering, audio-visual, or décor, or do you outsource these?

We do have capabilities for in-house services, but most of our events are large enough to warrant outsourcing to our trusted and vetted vendor partners. Outsourcing gives us a wider range of access to state-of-the-art technologies, design ideas, and better pricing.

Can you help with event design and theming?

Yes. We have years of experience in designing a unique look and feel for your event. Even if you've gotten this group together before, we can help you build an event that feel fresh and new.

What is included in your event planning packages?

Each event is unique and we treat it as such. We build your event based on your needs. We can include things like extra on-site staff, swag for your attendees, AV showrunners, and so much more.

Do you offer full-service event planning, or can we hire you for specific aspects only?

Both! And everything in between! We pride ourselves in customizing our services to accomplish the event experience you need.

Can you work within a specific budget, and how do you ensure we stay on track?

We always do our absolute best to provide you with the best value products and vendors within your budget.

How do you handle budget management and cost overruns?

We work closely with the client and provide regular budgeting meetings pre- and post-event to reconcile all costs.

Are there any additional costs we should be aware of?

We are upfront about all costs and potential costs associated with events. Potential additional costs that are not always predictable are currency conversions, shipping costs for expedited items, and on-site event changes.

How do you determine your fees?

We meet with you to learn what is needed for the event. Costs and

Do you have a standard pricing structure, or is it customized for each event?

All events are as individual and unique as our clientele. Our pricing is customized to each event based on your individual needs.

Do you have experience with virtual or hybrid events?

Yes. We have experience in everything from all-virtual, to hybrid, to in-person events.

Can you assist with venue selection and site visits?

Absolutely. If you are unable to join us for site-visits, we can even do them for you and report back to you.

How do you handle last-minute changes or emergencies?

Easy! Let us know and we will make the changes necessary.

What is your process for planning and executing an event?

Depending on your needs, our basic process is:

1. Discovery
2. Design
3. Planning
4. Production & Management
5. Debreif

How far in advance should we book your services?

The short answer is ASAP! However, we understand that we may be joining you on your event journey at the beginning, middle or end. We try our best to work our magic within the time constraints of the event by leaning on our strong relationships and industry reputation with our vendors.

What is your process for collecting and incorporating our feedback?

We collect feedback throughout the planning process and during our debrief. We can use the immediate feedback to make adjustments swiftly to ensure your vision and planning process is as seamless as possible.

How often will we have meetings or updates during the planning phase?

Typically, a weekly update will be given. As the event approaches meetings will be more frequent as needed to finalize plans, budgets, presentations, break-outs, etc. You won't be limited to weekly emails, though. Planning an event ebbs and flows - there are busier times than others as we launch registration, order branding swag, assemble rooming lists and other event-specific tasks.

How do you ensure clear communication and alignment with our vision?

To ensure clear communication and alignment with your vision, we follow a structured approach:

• Initial Consultation: We start with a thorough discussion to understand your goals, values, and specific requirements for the event.
• Regular Updates: We provide consistent progress updates throughout the planning process, ensuring you’re always informed and involved.
• Collaborative Tools: We utilize collaborative platforms for sharing ideas, documents, and timelines, making it easy for you to give feedback and stay aligned.
• Feedback Loops: We encourage open feedback at every stage, allowing us to adapt and refine our plans to better match your vision.
• Dedicated Point of Contact: You’ll have a dedicated event manager who will be your main contact, ensuring streamlined communication and quick responses to any questions or concerns.

By prioritizing transparency and collaboration, we create a seamless planning experience that truly reflects your vision.

What steps do you take to ensure the security of our guests and event property?

Event venues require police presence for any event serving alcohol. If your event is not serving alcohol and there are still security concerns we can hire private firms to provide security. Most of the hotels we partner with have security on-staff and/or the capability to call on local police to respond to any issues. Of course, we prefer to handle these issues as discreetly as possible to maintain the integrity of your event while keeping every attendee and staff safe.

How do you manage health and safety protocols, especially for large gatherings?

We follow all recommendations from governmental authorities, such as the FDA and local police, to ensure the health and safety of all attendees.

How do you handle permits and legal requirements for events?

We take a comprehensive approach to handling permits and legal requirements for events:

• Initial Assessment: We begin by assessing the specific needs of your event, including location, size, and type of activities involved, to identify any necessary permits.
• Research: Our team stays informed about local regulations and requirements, ensuring we know what’s needed for your event’s venue and activities.
• Permit Application: We manage the entire permit application process, filling out forms and submitting them to the appropriate authorities on your behalf.
• Coordination with Authorities: We liaise with local government agencies and other relevant organizations to ensure all requirements are met and to address any questions or concerns.
• Documentation: We maintain organized records of all permits and legal documents, keeping you informed and updated throughout the process.
• Compliance Monitoring: On the day of the event, we ensure that all legal requirements are adhered to, allowing you to focus on enjoying the occasion without worries.

By handling these details meticulously, we ensure a smooth and compliant event experience.

What is your process for collecting and addressing client feedback after the event?

During our post-event debrief we accept all feedback. We then disperse the feedback to our team and vendors as needed to ensure performance growth.

Can you assist with thank-you notes or follow-up tasks?

Absolutely. We can provide a template for you or assist with printing and direct mailing.

How do you handle the breakdown and cleanup process?

This is venue and event-specific. We work with the venue to comply with their requirements.

Do you offer post-event analysis or reporting?

Yes, we debrief with our vendors and clients after the event to learn your business and style. We are always looking for ways to improve and be industry leaders. We want your constructive feedback! That helps us learn your preferences so we can exceed your expectations every time.